Match vendor and carrier invoices | to what was actually agreed and delivered.
Astridex reconciles invoices against contracts, rate cards, purchase orders, and proof of delivery or service — one-to-many and many-to-many, not just a simple three-way match.
Why rules-based matching misses this
POD proves delivery, not price
A signed delivery record does not confirm the invoice was billed at the contracted rate.
Accessorials and surcharges
Fuel, detention, and other add-ons get billed without operational evidence behind them.
Credits never applied
Approved disputes and credit memos get lost and do not show up on the next invoice.
Reconciliation, not a rules engine
Contract & rate-card matching
Invoices are checked against the agreed lane, rate, class, and schedule — not just the PO amount.
Evidence-linked exceptions
Every variance links back to the shipment, service record, or receipt that explains it.
Credit and dispute tracking
Approved credits are tracked until they are actually applied on a later invoice.
Accrual-to-invoice reconciliation
Shipment or service accruals are reconciled against the invoices that eventually arrive.
How it works in practice
Astridex reconciles invoices against contracts, rate cards, purchase orders, and proof of delivery or service — one-to-many and many-to-many, not just a simple three-way match.
Agents do the repetitive work end to end. Your team keeps control of every financial action, and every step is logged for review.
- Contract & rate-card matching — Invoices are checked against the agreed lane, rate, class, and schedule — not just the PO amount.
- Evidence-linked exceptions — Every variance links back to the shipment, service record, or receipt that explains it.
- Credit and dispute tracking — Approved credits are tracked until they are actually applied on a later invoice.
- Accrual-to-invoice reconciliation — Shipment or service accruals are reconciled against the invoices that eventually arrive.
Vendor & Carrier Invoice Reconciliation: common questions
How does Astridex handle contract & rate-card matching?
Invoices are checked against the agreed lane, rate, class, and schedule — not just the PO amount.
How does Astridex handle evidence-linked exceptions?
Every variance links back to the shipment, service record, or receipt that explains it.
How does Astridex handle credit and dispute tracking?
Approved credits are tracked until they are actually applied on a later invoice.
How does Astridex handle accrual-to-invoice reconciliation?
Shipment or service accruals are reconciled against the invoices that eventually arrive.
How quickly can we deploy this workflow?
Most teams see first value in days. You connect systems read-only, set guardrails, and enable agents workflow by workflow.
Do agents take action without approval?
No. Every financial action requires human approval by default, within the guardrails you set, with a complete audit trail.
Astridex Collect freed our team from chasing invoices. DSO dropped 22 days and our collectors finally do judgment work, not reminders.
See Vendor & Carrier Invoice Reconciliation on your workflows.
Bring a real workflow and we’ll show exactly what changes — no slides.
See vendor & carrier invoice reconciliation matched on your data.
Connect your systems read-only and watch Astridex reconcile — with a reason on every exception.